Pre-shipment Inspection Services

Inspection Bureau (IBureau) is a globally integrated technical service-based company, it is located and
registered in Hyderabad City, Telangana, India.

Learn More

PRE-SHIPMENT INSPECTION & CONTAINER LOADING SUPERVISION

Pre-shipment inspection (PSI), also known as a final random inspection (FRI), is a quality control measure conducted on goods before they are shipped to ensure that the products meet the buyer’s specifications and contractual requirements. This type of inspection is typically carried out when the production is completed, and a significant portion of the goods is ready for shipment to client at factory

Pre-shipment inspection (PSI) is a most effective inspection to confirm the whole shipment’s quality level. The sampling process is done as per international standards/client standards at random basis from all batches of client order and conducted the inspection when production is between 80% and 100% complete

This type of inspection is particularly important when dealing with international trade and sourcing goods from different suppliers.

PSI inspection also checks to verify the conformity of the manufactured to physical specifications like height, width, length, color, weight, markings, and labeling with the client’s specified ones and ensure there are no rejectable defects. They vary depending on the nature of the product under the pre-shipment inspection. Packaging and labeling of boxes are also important.

IBureau generally involves examining the product to ensure that the product meet client
requirements. Here are some of the examine may use:

Quantity verification: Verify the quantity of goods being shipped against the information provided in
the shipping documents, such as the packing list and invoice.

Check the accuracy of measurements and weights to prevent discrepancies.

Visual inspection: PSI ensures that the products meet the required quality standards and specifications agreed upon by the buyer and the seller. This helps prevent the shipment of substandard or defective goods.

Sampling & sample preparation: The sampling process is done as per international standards/client standards at random basis from all batches of product of client order to test their quality, such as testing the materials for strength or durability in factory.

Some of client’s requirements that the samples to be tested in any 3 rd party laboratories for cross checking of product integrity.

Sample preparation is a critical step in various testing processes, ensuring that the samples accurately represent the material or substance being analyzed. The specific steps for sample preparation depend on the type of testing and the nature of the sample.

As per client sampling techniques to collect representative samples. The sampling method should be appropriate for the material being tested and it will send to tested in 3 rd party laboratories as per client contractual requirement.

Functional testing: Functional testing to verify that the products operate as intended. This may involve testing various features, components, or systems to ensure they meet the specified performance standards.

Dimensional Inspection: Dimensional inspection is a crucial aspect of pre-shipment inspection (PSI) that focuses on verifying the physical dimensions and measurements of products. This type of inspection ensures that the goods conform to the specified dimensional requirements outlined in the purchase contract or relevant standards. This includes measurements such as length, width, height, diameter, and any other relevant dimensions.

Documentation review: Document review is an integral part of the pre-shipment inspection (PSI) process, ensuring that all relevant paperwork and documentation associated with the shipment are accurate, complete, and in compliance with the agreed-upon terms and relevant regulations. Here arekey aspects of document review in PSI:

Packing List
Quality Certificates related to product
Customs Declarations
Bill of Lading (B/L)
Import/Export Licenses
Document Compliance
Certificates of Origin
Insurance Certificates
Other Relevant
Documents

Thorough labelling and marking verification in PSI contribute to accurate product identification, regulatory compliance, and smooth customs clearance. It helps prevent issues related to mislabeled or poorly marked products, reducing the risk of delays and facilitating a reliable supply chain.

Labelling and marking verification: Labelling and marking verification during pre-shipment inspection (PSI) is a critical aspect of ensuring that products meet the specified requirements, comply with regulations, and facilitate accurate identification and tracking. Here are key considerations for labelling and marking verification in PSI:

Product Identification
Unit of Measurement
Safety and Warning Labels
Label Durability
Correct Placement
Product Description
Country of Origin
Barcode and Serial
Packaging Markings
Color Accuracy
Quantity Information
Date Coding
Regulatory Compliance
Language Requirements
Communication of Findings

Packaging inspection: Packaging inspection during pre-shipment inspection (PSI) is a critical component of ensuring that products are securely and appropriately packaged for transportation. This inspection helps verify that the packaging meets agreed-upon standards, protects the products from
damage, and complies with relevant regulations. Here are key considerations for packaging inspection in PSI:

Packaging Material
Packaging Integrity
Inner Packaging
Packaging Cleanliness
Verification of Special Requirements
Water Resistance
Packaging Size and Dimensions
Packaging Compliance with
Communication of Findings
Quantity Verification
Cushioning
Sealing
Packaging

Effective packaging inspection in PSI helps prevent product damage, ensures compliance with shipping regulations, and contributes to the overall reliability of the supply chain. It is a crucial step in mitigating risks associated with transportation and storage.

All this information will be transmitted to client within 24 hours in a detailed Pre-shipment inspection report with supporting photos, Documents and inspection results and it will helpful to exporters for release of full payment from buyer

The advantages of the pre-shipment inspection
Pre-Shipment Inspection also helps in assessing the quality & quantity of the goods and materials, before any payment/transaction is made and in mitigating losses, shortages, non-conformities and delays due to incorrect or defective goods.

Container Loading Supervision:
Container loading supervision is a quality control process that involves overseeing and inspecting the loading of goods into shipping containers to ensure they are handled and packed correctly. This process is particularly important in international trade and logistics, where products are transported across borders in containers.

Container Loading supervision (CLS) share similar features with PSI, such as verification on quantity, documentation, and labeling.

Key aspects of container loading supervision include:

Product Inspection: Ensure that the products being loaded comply with the specified quality
standards.
Check for any visible damage or defects in the products before loading.

Packaging Inspection: Verify that the packaging of the products is appropriate for transportation and can withstand the rigors of shipping. Confirm that proper labeling and marking are present on the packages.

Loading Plan Compliance: Ensure that the loading plan is followed according to the specifications provided by the client or relevant regulations. Verify that the weight distribution is even and within acceptable limits.

Container Inspection: Check the condition of the shipping container to ensure it is suitable for transporting the goods. Verify that the container is clean, free from damage, and has no signs of previous contamination.

Securing of Goods: Ensure that the products are properly secured within the container to prevent damage during transportation. Confirm that appropriate dunnage, bracing, and blocking materials are used to
prevent shifting.

Documentation Verification: Check and verify all shipping and loading documents, including packing lists, invoices, and other relevant paperwork. Ensure that the documentation complies with customs and shipping regulations.

Sealing of Containers: Confirm that the container is sealed properly and the seal number is recorded on the relevant documents. Ensure that the seal is intact and has not been tampered with.

Communication with Stakeholders: Maintain communication with relevant stakeholders, including the shipping company, freight forwarders, and the client. Report any issues or discrepancies immediately to address them promptly.

Container loading supervision helps prevent shipping errors, damages, and losses during transportation. It is often conducted by third-party inspection services or quality control professionals to provide an unbiased assessment of the loading process. This type of supervision contributes to the overall efficiency and reliability of supply chain operations in international trade.

All this information will be transmitted to client within 24 hours in a detailed report with supporting photos, Documents and inspection results.